DrupalCon Barcelona 2015: How Changing our Estimation Process

This talk addresses the challenges of managing fixed bid projects, particularly the difficulties in accurately estimating costs based on requests for proposals (RFPs). The speaker examines a case where mismanaged client expectations led to a failed project, prompting a reevaluation of project processes. They introduce a revised approach that includes project estimate revisions at key points during the discovery and design phases, along with enhanced transparency in client interactions. By integrating thorough technical planning and deliverables, the team improved their estimate accuracy to within 10% of total project hours, resulting in satisfied clients who receive their minimum viable products on budget while being actively involved in decision-making. This session provides crucial insights on managing fixed bid budgets, implementing effective estimation processes, addressing scope and budget challenges, and empowering clients throughout the project lifecycle.